What is customs clearance?
Every businessman who conducts business as an international businessman must be familiar with the concepts and principles of trade and commerce. Clearance of trade goods is an important step in importing and exporting goods that every new person who wants to do business should be aware of.
A simple definition of goods clearance is the provision of documents and preparations to facilitate the export and import of goods into the country. This preparation includes paying customs fees, transportation, and so on, as well as receiving the cargo from customs and clearing the goods with the necessary documents.
Clearance refers to the process by which goods enter or leave the country. To go through this process, it is also necessary to have sufficient knowledge and experience, as well as to use professional consultants and customs brokers, so that the clearance process can be completed in the shortest possible time and cost.
Your goods must be valued at customs before they can be released and cleared. Existing goods are valued differently in each customs office, and if the clearance is experienced and professional, it can well declare the value of the goods in a real way, as specified in the TSC system.
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What is the customs clearance process?
The clearing of goods from customs includes the following steps:
Registration of statements in the EPL system
The goods must be seen and checked by customs officers at customs, which is known as a declaration. The seller or his legal representative must complete the declaration in the EPL system and enter the information about the goods online as the first step in the order registration and goods clearance stage.
The necessary explanations regarding the clearance of all types of goods have been provided on the official website of customs with the address irica. gov. ir, which is required for the clearance of goods to submit a customs declaration and all information related to the goods, as well as to provide legal permits for the declaration of goods.
As the owner of the goods or legal representative, you can complete the relevant form in the EPL electronic system. Because it should be noted that the amount paid for the goods import duties is one of the important information in the declaration, which is calculated when the declaration form is completed. As a result, entering the correct information must be done carefully for the declaration process to be completed without errors.
Finally, you will be given a serial number and a reference number by this system, which you should print and keep for the next steps.
Final import declaration, copy of a valid commercial card, warehouse receipt, bill of lading, clearance, certificate of origin, invoice or purchase list, currency supply declaration, proforma or proforma invoice, order registration permit, packing list, insurance letters, exploitation licenses, catalogs, and brochures are the documents required to declare goods at customs.
Also, the legal licenses and documents required for goods clearance are things such as health certificate, standard, atomic energy, plant quarantine, and other licenses of the relevant organizations, as well as official power of attorney, work rights card, and export license.
Product control stage
During the clearance stage, the goods must pass through one of the three green, yellow, or red paths for evaluation.
If the goods are placed on the yellow and red track, they must be inspected by experts and inspectors, and the owner of the goods must present the documents, which the inspectors must compare and match.
The goods are checked again after going through the initial evaluation in the circle of value, declared value, customs records, and so on.
Authentication and routing step
During the authentication stage, the documents are thoroughly scrutinized, and if approved, a registration or cottage number is assigned to the owner of the goods. Receiving a cottage indicates that the declaration of import or export of goods has been registered and stamped with a number unique to the owner of the goods.
cash and issuance of clearance document
After final approval by customs, the owner of the goods must pay a fee in cash, and after customs receives the payment receipt, a green customs clearance receipt will be issued to the owner of the goods. The owner of the goods can take the goods out of customs by paying this fee and receiving a green permit.
checking the tariff and matching the goods by an expert
The customs tariff of the goods is checked and matched with the documents at this stage. In addition, the experts re-monitor and match the previous stage’s permits, and if there are no issues, they sign and confirm it.
Obtaining the necessary permits
Whether your goods are classified as special goods or not, the certificates determined by experts must be obtained to release and clear them. Certificates for the release of goods include standard, health, telecommunication, quarantine, atomic energy, medical equipment, Ministry of Roads, tax, and so on.
Exiting the customs
Finally, the owner of the goods receives the warehouse Bijek from the customs warehouse keeper. The warehouse keeper issues the warehouse badge and allows the owner of the goods to enter the desired vehicle for loading after checking the customs green permit of the exit door seal.
At this point, the cargo will be re-inspected by customs officers, and the owner of the goods will be permitted to leave the goods.
Warehousing and loading permit
The owner of the goods must complete the work associated with the transportation of the goods and settle with the shipping company after receiving the customs clearance document. Customs will issue a loading permit to the owner of the goods upon receipt of the warehouse bill and the necessary documents. In this case, the owner of the goods must pay the warehousing costs, which vary by customs and include paying the cost of unloading and loading, goods insurance, the duration for goods deposited in the warehouse, and so on.
When do you need customs clearance?
Customs clearance is a necessary procedure before goods can be imported or exported internationally. If a shipment is cleared, then the shipper will provide documentation confirming customs duties that are paid and the shipment can be processed.
How much does customs clearance cost?
The cost of customs clearance primarily includes the amounts collected during customs operations. Among the customs fees are the costs of shipping, warehousing, unloading, cleaning, laboratory tariff, commodity examination, and so on, which must be paid by the owner of the goods as a clearance fee for each item. Customs fees are collected separately from import duties.
The clearance fee includes several fees that must be understood. Sometimes, due to the high costs of goods clearance, merchants and traders are forced to keep their goods in customs warehouses for a longer period, which increases the cost of customs clearance. As a result, before entering the field of importing and exporting goods, it is necessary to understand the variable cost of customs clearance.
Advantages of customs brokers
The clearance process is so difficult that the entire process of importing and exporting a product is placed on one side of the scale, while the clearance process is placed on the other. The difficulty of customs formalities stems from the procedure’s complexity, and if we appoint someone unfamiliar with the rules and regulations to clear the goods from customs, we will encounter difficulties.
Because getting a confirmation or a simple license for goods clearance can take hours of negotiating and then you have to travel from one office to another to get the same confirmation signed. As a result, the customs broker’s role is critical, and, they are regarded as a businessman’s right hand. Because they are knowledgeable about the clearance of goods, they can easily handle negotiations and bargaining to obtain permits and approvals.
Frequently Clearance Asked Questions (FAQ)
Which goods can be cleared without placing an order?
Passenger goods, goods imported by mail, and commercial and production samples within the scope of the export and import regulations
What is the CIF value?
The price of the goods at the agreed place in the destination country is the total value of the goods plus the cost of packaging, insurance, and freight to the port of the destination country.
What is one-way shipping?
One-way shipping is the entry of goods into the country and their transfer to the customs office of destination or the importer’s warehouse without unloading and delivery at the customs office of entry.
How long is the customs clearance time?
The time it takes to clear goods depends on a variety of factors, including obtaining the necessary permits, providing the necessary documents, the length of the goods’ stay at customs, and the laws and conditions of the two countries.
Is it possible to entrust the clearance of goods to different companies?
Yes. Other companies will do clearance for you, but because clearance is a difficult process, entrusting it to special clearance companies, such as Dubai Express, will save you time and money.
Who does not need a business card?
A commercial card is not required for passenger goods, gift and souvenir goods, cooperative companies of frontiersmen, Iranian sailors, cocoons, and goods whose entry is not for sale. However, following the Dubai Express guidelines, you can easily apply for your business card.
Is it necessary to clear the goods in person?
No, You can use the electronic customs system to complete the majority of the clearance steps for your goods, whether for export or import, and track the progress of your goods more quickly.
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